Meeting

I think in Word there’s a doc template – try ‘File’ ‘New’, rather than the ‘new’ icon thing.

I tend to use a table – columns for item number (so you can easily refer to any point); the minute itself; who is assigned to any action; and an action date. One row per ‘minute’.

You can also have a later sections for an actions if you prefer that. Just make it obvious (a) what went on (who said what) and (b) who was tasked with doing what, and by when.

Good luck!

5 Responses

1. Americainthehouse Says:
   July 26th, 2010 at 5:25 pm

   h
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2. Kiera Says:
   July 26th, 2010 at 5:52 pm

   I am assuming it is for a work meeting? Anything formal always use Times New Roman 12 or 14 in font size. Tahoma font is a slightly less formal but friendly looking text if you don’t want to use Times New Roman.
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3. Michael from UK Says:
   July 26th, 2010 at 6:30 pm

   I think in Word there’s a doc template – try ‘File’ ‘New’, rather than the ‘new’ icon thing.

   I tend to use a table – columns for item number (so you can easily refer to any point); the minute itself; who is assigned to any action; and an action date. One row per ‘minute’.

   You can also have a later sections for an actions if you prefer that. Just make it obvious (a) what went on (who said what) and (b) who was tasked with doing what, and by when.

   Good luck!
   References :

4. Seabagg Says:
   July 26th, 2010 at 6:50 pm

   Not sure what exactly you mean by format.

   A ’sensible’ font like Arial or Times is wise. Don’t go above 12 point – 11 point is best.

   Make sure you use page numbers and headers and run a spell check when you’ve finished.
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5. Lucy Says:
   July 26th, 2010 at 7:06 pm

   I have a template in Microsoft Word I use, there are three columns for the main body. On left is ref numbers, centre is text of what happen, on right is the initials of the person given any action point.

   Keep it brief and in the third person. Minutes should be shown to who ever Chaired the meeting first for approval. Below are the main sections of normal minutes:

   <Title of meeting>
   <Location of meeting>
   <Date of meeting>
   <List of people who attended the meeting>
   Apologies (people who didn’t attend)
   Last minutes agreed by all present.
   Action points for last meeting
   <each point on the agenda>
   Any other business
   Date and Location of next meeting (if discussed)

   I’m a Civil Servant which is why I know this stuff too well
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